Use This Python Script to Automate Sending Your Daily Email Reports

Using a Python script to automate getting your daily email reports
Using a Python script to automate getting your daily email reports

Have you ever wanted to create a Python script for sending daily email reports? Ok, admittedly not many of us need such a specific productivity hack – but if you don’t mind a little bit of coding, try our method.

We’ll break this into a few key steps:

  1. Write the Python Script: This script will use Python’s smtplib and email libraries to send an email.
  2. Set up the Email Content: The script will include a function to generate or specify the content you want to send.
  3. Schedule the Script: We’ll use a task scheduler to run the script automatically every day. For Windows, we can use Task Scheduler, and for Linux/Mac, we can use cron.

Step 1: Writing the Python Script

First, let’s write a Python script that sends an email. This script will use Gmail as the SMTP server, but you can modify the SMTP settings to match your email provider.

import smtplib
from email.mime.text import MIMEText
from email.mime.multipart import MIMEMultipart

def send_email(subject, message, to_email):
    from_email = '[email protected]'
    from_password = 'your_password'

    # Set up the MIME
    msg = MIMEMultipart()
    msg['From'] = from_email
    msg['To'] = to_email
    msg['Subject'] = subject

    # Attach the message to the MIME
    msg.attach(MIMEText(message, 'plain'))

    # Create SMTP session for sending the mail
    server = smtplib.SMTP('smtp.gmail.com', 587) # use gmail with port
    server.starttls() # enable security
    server.login(from_email, from_password) # login with mail_id and password
    text = msg.as_string()
    server.sendmail(from_email, to_email, text)
    server.quit()
    print("Email sent successfully.")

# Example usage
subject = "Daily Report"
message = "Here is your daily report..."
to_email = "[email protected]"
send_email(subject, message, to_email)

Important Security Note: Hardcoding your password in a script can be insecure. Consider using environment variables or encrypted secrets management solutions for better security.

Step 2: Email Content Setup

Modify the message variable in the script to load or generate your report. You might want to integrate with another Python script or database to fetch the latest data.

Step 3: Scheduling the Script

On Windows systems:

  1. Open Task Scheduler.
  2. Create a Basic Task:
    • Name the task and provide a description.
    • Set the trigger to daily.
    • Set the action to “Start a Program”. Point it to your Python executable and provide the script’s path as an argument.

On Linux/Mac platforms:

  1. Edit your crontab by running crontab -e in your terminal.
  2. Add a new line in the following format to run it at, say, 8 AM daily:
0 8 * * * /usr/bin/python3 /path/to/your_script.py

Replace /usr/bin/python3 and /path/to/your_script.py with the actual path to your Python executable and your script.

Conclusion

And that’s it! Your Python script is now set up to send daily email reports. Make sure to test it to ensure everything works as expected, and adjust your SMTP settings as necessary depending on your email provider.